Utah Warranty Reimbursement State Law


Cliff Notes:

Timeframes for Approval and Reimbursement of Warranty Claims UTAH CODE ANN. § 13-14-204(6):

• 30 days to approve or reject the claim.
• If no written rejection within 30 days, the claim is deemed approved.
• 30 days to pay after approval.

Reimbursement Rate for Parts UTAH CODE ANN. § 13-14-204(2)-(3):

• The schedule of compensation described in Subsection (1)shall include reasonable compensation for diagnostic work, as well as repair service, parts, and labor.

For purposes of Subsection (3)(b)(ii), the term “cost” shall be that same price paid by a franchisee to a franchisor or supplier for the part when the part is purchased for a non-warranty repair.

Reimbursement Rate for Labor UTAH CODE ANN. § 13-14-204(2)-(3):
• No less than retail rate, if reasonable.

13-14-204.

Franchisor’s obligations related to service — Franchisor audits — Time limits.

Effective 5/8/2018
(1) Each franchisor shall specify in writing to each of the franchisor’s franchisees licensed as a new motor vehicle dealer in this state:
(a) the franchisee’s obligations for new motor vehicle preparation, delivery, and warranty service on the franchisor’s products;
(b) the schedule of compensation to be paid to the franchisee for parts, work, and service; and
(c) the time allowance for the performance of work and service.
(2) (a) The schedule of compensation described in Subsection (1)shall include reasonable compensation for diagnostic work, as well as repair service, parts, and labor.
(b) Time allowances described in Subsection (1)for the diagnosis and performance of warranty work and service shall be reasonable and adequate for the work to be performed.
(3) (a) In the determination of what constitutes reasonable compensation under this section, the principal factor to be considered is the prevailing wage rates being paid by franchisees in the relevant market area in which the franchisee is doing business.
(b) (i) Compensation of the franchisee for warranty service or recall repair work may not be less than the amount charged by the franchisee for like parts and service to retail or fleet customers if the amounts are reasonable.
(ii) I

n the case of a recreational vehicle franchisee, reimbursement for parts used in the performance of warranty repairs, including those parts separately warranted directly to the consumer by a recreational vehicle parts supplier, may not be less than the franchisee’s cost plus 20%.
(iii) For purposes of Subsection (3)(b)(ii), the term “cost” shall be that same price paid by a franchisee to a franchisor or supplier for the part when the part is purchased for a non-warranty repair.
(4) A franchisor may not fail to:
(a) perform any warranty obligation;
(b) include in written notices of franchisor’s recalls to new motor vehicle owners and franchisees the expected date by which necessary parts and equipment will be available to franchisees for the correction of the defects; or
(c) in accordance with Subsections (2)and (3), compensate a franchisee for all diagnostic work, labor, and parts the franchisor requires to perform a recall repair.

(5) If a franchisor disallows a franchisee’s claim for a defective part, alleging that the part is not defective, the franchisor at the franchisor’s option shall:
(a) return the part to the franchisee at the franchisor’s expense, or
(b) pay the franchisee the cost of the part.

(6) (a) A claim made by a franchisee pursuant to this section for diagnostic work, labor, or parts shall be paid within 30 days after the claim’s approval.
(b) The franchisor shall approve or disapprove a claim within 30 days after receipt of the claim on a form generally used by the franchisor and containing the generally required information. Any claim not specifically disapproved of in writing within 30 days after the receipt of the form is considered to be approved and payment shall be made within 30 days.
(7) A franchisor may conduct warranty service audits and recall repair audits of the franchisor’s franchisee records on a reasonable basis.
(8) A franchisor may deny a franchisee’s claim for warranty compensation or recall repair compensation only if:
(a) the franchisee’s claim is based on a non warranty repair or a non-recall repair;
(b) the franchisee lacks material documentation for the claim;
(c) the franchisee fails to comply materially with specific substantive terms and conditions of the franchisor’s warranty compensation program or recall repair compensation program; or
(d) the franchisor has a bona fide belief based on competent evidence that the franchisee’s claim is intentionally false, fraudulent, or misrepresented.
(9) (a) Any chargeback for a warranty part or service compensation, recall repair compensation or service incentive is only enforceable for the six-month period immediately following the day on which the franchisor makes the payment compensating the franchisee for the warranty part or service, recall repair, or service
incentive.
(b) Except as provided in Subsection(9)(e), all chargebacks levied by a franchisor for sales compensation or sales incentives arising out of the sale or lease of a motor vehicle sold or leased by a franchisee shall be compensable only if written notice of the chargeback is received by the franchisee within six months immediately following the sooner of:
(i) the day on which the sales incentive program terminates; or
(ii) the day on which the franchisor makes the payment for the sales compensation or sales incentive to the franchisee.
(c) (i) Upon an audit, the franchisor shall provide the franchisee automated or written
notice explaining the amount of and reason for a chargeback.
(ii) A franchisee may respond in writing within 30 days after the notice under Subsection(9)(c)(i)to:
(A) explain a deficiency; or

(B) provide materials or information to correct and cure compliance with a
provision that is a basis for a chargeback.
(d)(d) A chargeback:
(i) may not be based on a nonmaterial error that is clerical in nature; and
(ii) (A) shall be based on one or more specific instances of material noncompliance with the franchisor’s warranty compensation program, sales incentive program, recall repair program, or recall compensation program; and
(B) may not be extrapolated from a sampling of warranty claims, recall repair claims or sales incentive claims.

(e) The time limitations of this Subsection (9)do not preclude chargebacks for any
fraudulent claim that was previously paid.
(10) (a) If within 30 days after the day on which a franchisor issues an initial notice of recall a part or remedy is not reasonably available to perform the recall repair on a used motor vehicle, each calendar month thereafter the franchisor shall pay the franchisee an amount equal to at least 1.35% of the value of the used motor vehicle,if:
(i) the franchisee holding the used motor vehicle for sale is authorized to sell and service a new vehicle of the same line-make;
(ii) after May 7, 2018, the franchisor issues a stop-sale or do-not-drive order on the used motor vehicle; and
(iii )(A) the used motor vehicle is in the franchisee’s inventory at the time the franchisor issued the order described in Subsection (10)(a)(ii); or

(B) after the franchisor issues the order described in Subsection (10)(a)(ii), the franchisee takes the used motor vehicle into the franchisee’s inventory at the termination of the consumer lease for the vehicle, as a consumer trade-in accompanying the purchase of a new vehicle from the franchisee, or for any other reason in the ordinary course of business.
(b) A franchisor shall pay the compensation described in Subsection(10)(a):
(i) beginning:
(A) 30 days after the day on which the franchisee receives the stop-sale or do-not- drive order; or
(B) if a franchisee obtains the used motor vehicle more than 30 days after the day on which the franchisee receives the stop-sale or do-not-drive order, the day on which the franchisee obtains the used motor vehicle; and
(ii) ending the earlier of the day on which:
(A) the franchisor makes the recall part or remedy available for order and prompt shipment to the franchisee; or
(B) the franchisee sells, trades, or otherwise disposes of the used motor vehicle.

(c) A franchisor shall prorate the first and last payment for a used motor vehicle to a

franchisee under this Subsection (10).

(d) A franchisor may direct the manner in which a franchisee demonstrates the inventory status of an affected used motor vehicle to determine eligibility under this Subsection (10), if the manner is not unduly burdensome.

(11) (a) A franchisee that offsets recall repair compensation received from a franchisor under this section against recall repair compensation the franchisee receives under a state or federal recall repair compensation remedy may pursue any other available remedy
against the franchisor.
(b) As an alternative to providing recall repair compensation under this section, a franchisor may compensate a franchisee for a recall repair:
(i) under a national recall repair compensation program, if the compensation is equal to or greater than the compensation provided under this section; or
(ii) as the franchisor and franchisee otherwise agree, if the compensation is equal to or greater than the compensation provided under this section.
(c) Nothing in this section requires a franchisor to provide compensation to a franchisee that exceeds the value of the used motor vehicle affected by a recall.

Amended by Chapter 245, 2018 General Session